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Replace Text finds specific text in your Google Docs and replaces it with new content. Perfect for updating templates, personalizing documents, or refreshing data in existing reports without manual editing.

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Inputs

FieldTypeRequiredDescription
Document URL/IDTextYesGoogle Docs document link or ID
Text ReplacementsMapperYesMap what text to find and what to replace it with

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How It Works

This node searches through your Google Docs document for specific text strings and replaces them with new content. You can set up multiple find-and-replace operations in a single node.

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Text Replacement Mapping

Set up replacements using the mapper:
  • Text to find: The exact text you want to replace
  • Replacement text: What to replace it with (can include data from previous nodes)
Example Mapping:
  • Find: [CAMPAIGN_NAME] → Replace: "Holiday Sale 2024"
  • Find: [TOTAL_CLICKS] → Replace: "1,250"
  • Find: [REPORT_DATE] → Replace: "December 15, 2024"

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Configuration Examples

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Template Document Updates

Scenario: Update a report template with current campaign data Document content before: 
Campaign Performance Report

Campaign: [CAMPAIGN_NAME]
Total Clicks: [TOTAL_CLICKS]
Total Cost: [TOTAL_COST]
Date: [REPORT_DATE]
Configuration:
  • Text Replacements:
    • [CAMPAIGN_NAME] → Connect Google Ads campaign name
    • [TOTAL_CLICKS] → Connect click count data
    • [TOTAL_COST] → Connect cost data
    • [REPORT_DATE] → Connect current date
Result: Template populated with real campaign data.

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Personalized Document Creation

Scenario: Create personalized client reports from a template Configuration:
  • Text Replacements:
    • [CLIENT_NAME] → “ABC Company”
    • [ACCOUNT_MANAGER] → “Sarah Johnson”
    • [PERFORMANCE_SUMMARY] → Connect summary from previous node
Result: Generic template becomes personalized client document.

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Data Refresh in Existing Reports

Scenario: Update last month’s metrics in an existing document Configuration:
  • Text Replacements:
    • November: $4,500 → November: $5,200
    • Q3 Performance → Q4 Performance
    • Previous period → Current period
Result: Document updated with new data without recreating it.

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Dynamic Content Insertion

Scenario: Replace placeholders with dynamic workflow data Configuration:
  • Text Replacements:
    • [TOP_PERFORMING_CAMPAIGN] → Connect from analytics node
    • [CONVERSION_RATE] → Connect calculated percentage
    • [RECOMMENDATIONS] → Connect AI-generated insights
Result: Document populated with real-time workflow data.

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Replacement Best Practices

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Placeholder Design

  • Use distinctive placeholders like [CAMPAIGN_NAME] or {{METRIC}}
  • Avoid common words that might appear elsewhere in text
  • Be specific - use [Q4_REVENUE] not just [REVENUE]
  • Keep consistent format across all placeholders

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Text Matching Rules

  • Exact match required - [CLICKS] won’t match [clicks]
  • Case sensitive - be consistent with capitalization
  • Include special characters in your search text if needed
  • Test replacements on document copies first

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Content Organization

  • Group related replacements logically
  • Replace large sections with smaller, specific placeholders
  • Use multiple nodes for complex replacements if needed
  • Document your placeholder system for team clarity

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Error Prevention

  • Check placeholder spelling in both document and mappings
  • Verify data connections from previous nodes
  • Test with sample data before running on important documents
  • Keep backup copies of template documents

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Credit Cost

1 credit per successful run.

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FAQ

You can set up multiple find-and-replace operations in a single node using the mapper. There’s no strict limit, but for very complex replacements (50+ items), consider breaking them into multiple nodes for better organization and troubleshooting.
Nothing happens for that specific replacement - the document remains unchanged. Other replacements in the same node will still work if their target text is found. This won’t cause an error, it just skips that replacement.
Yes, all instances of the target text will be replaced. For example, if [DATE] appears 5 times in your document, all 5 will be replaced with your new date. If you only want to replace specific instances, use more unique placeholders.
Yes, but be careful with formatting. The replacement happens at the text level. If you replace **bold text** with new text, the new text won’t be bold unless you include the formatting in the replacement. Consider the formatting when designing your placeholders.
In the replacement text field, you can connect data from previous nodes just like any other dynamic field. Click in the “Replacement text” area and select data from your previous workflow steps.
This can create unexpected results. For example, replacing Hello with Hello World might cause issues. Use distinctive placeholders like [GREETING] instead of common words to avoid this problem.
Yes! You can replace any amount of text, from single words to entire paragraphs or sections. Just make sure your “text to find” exactly matches what’s in the document, including line breaks and spacing.
No automatic undo, so always work on copies of important documents first. Consider using Google Docs version history to revert changes if needed, or keep backup copies of your original templates.
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